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Douglas Brown PR

Taking pride in giving third sector and public bodies a voice.


Douglas Brown PR


Tel. 07876 044318

Terms and Conditions of Business

Douglas Brown PR,

21 The Drift



NG32 1AE





1.1 Douglas Brown PR shall provide the services as agreed in the proposal from the date Douglas Brown PR agrees with the client.




2.1 Douglas Brown PR will use reasonable endeavours to provide the services, and to deliver the deliverables to the client, in accordance in all material respects with the proposal.


2.2 Douglas Brown PR shall use reasonable endeavours to meet any performance dates specified in the proposal, but any such dates shall be estimates only and time shall not be of the essence of the contract.




3.1 The client shall co-operate with Douglas Brown PR in all matters relating to the services and appoint an individual in relation to the services or the project as lead contact


3.2 If Douglas Brown PR’s performance of its obligations under the contract is prevented or delayed by any act or omission of the client, its agents, sub-contractors or employees, Douglas Brown PR shall not be liable for any costs, charges or losses sustained or incurred by the client arising directly or indirectly from such prevention or delay, and Douglas Brown PR shall be entitled to charge the client as if the services had been performed in full.




4.1 If either party requests a change to the scope or execution of the services, Douglas Brown PR shall, within a reasonable time, provide a written estimate to the client of:


(a) the likely time required to implement the change;


(b) any variations to Douglas Brown PR’s charges arising from the change; and


(c) any other impact of the change on the terms of the Contract.


4.2 Douglas Brown PR may charge for its time spent in assessing a request for change from the client at the agreed daily fee.




5.1 The total fee for the Services shall be the amount set out in the Proposal.


5.2 The cost of hotel, subsistence, travelling and any other ancillary expenses reasonably incurred by Douglas Brown PR in connection with the delivery of the contract will be agreed with, and may be charged to the client.


5.3 Douglas Brown PR will charge the client for all third party costs stated in any proposal or as otherwise agreed with the client.  


5.4 Douglas Brown PR shall, unless otherwise stated in a proposal, invoice the client on completion of the project. Payment is required in cleared funds within 30 days of receipt.  


5.5 Douglas Brown PR reserve the right to require payment in advance of any expenses or third party costs, failing which payment for such expenses and/or third party costs shall be payable in cleared funds within 30 days of receipt of invoice.


5.6 Cancellation fees


In the case of training cancelled by you, the client, the following cancellation fees may be charged


·         For cancellation less than 14 days before the date specified the full fee agreed will be due


·         For cancellation less than four weeks before the agreed date, (but more than 14 days) a fee of 50% of the previously agreed cost will be charged.  


·         No fee will be charged for cancelations notified more than four weeks before the date the event was scheduled.



5.7 Without prejudice to any other right or remedy that it may have, if the client fails to pay Douglas Brown PR on the due date, Douglas Brown PR may:



(a) charge interest on such sum from the due date for payment at the annual rate of 5% above the base lending rate of Nat West Bank on the due date for payment, accruing on a daily basis and being compounded quarterly until payment is made, whether before or after any judgment and Douglas Brown PR may claim interest under the Late Payment of Commercial Debts (Interest) Act 1998; and


(b) suspend all Services until payment has been made in full.




6.1 The Contract and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales.









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